By-Laws

CONSTITUTION AND BYLAWS

Effective October 16, 2009

1.   NAME

The name of this organization shall be the San Francisco Bay Area Multihull Association, abbreviated BAMA.

2.   PURPOSE

The purpose of BAMA is to promote multihull sailing and to provide a local forum for discussing multihulls, multihull building, cruising and racing.

3.   MEMBERSHIP

Membership in BAMA is open to anyone. Regular members shall reside in Northern California and shall be voting members. Associated members may be persons from some other area or members who are cruising outside Northern California and are not voting members. All BAMA meetings, events, and activities shall be open to both regular and associated members.

4.   ANNUAL DUES AND FEES

Annual membership dues, race fees, and other fees shall be set by the Commodore and approved by the Board of Directors.

5.   OFFICERS

The officers of BAMA shall include the following positions:

A. Commodore – the Commodore shall conduct the management of the Association as the Chief Executive Officer, in accordance with the policies and directives set forth by the Board of Directors, and shall chair Board and membership meetings.

B. Vice Commodore – the Vice Commodore shall assist the Commodore and shall conduct meetings in the Commodore’s absence. The Vice Commodore shall also coordinate BAMA activities with the YRA, PICYA, and other yacht clubs and sailing associations. The Vice Commodore shall develop and manage an ongoing membership recruiting drive.

C, Secretary – the Secretary shall maintain the records of the Association – including minutes of all membership and Board meetings, a roster of all active members, and a record of all BAMA races, cruises and other events. The Secretary shall, with the assistance of the Treasurer, prepare and file any association documents required by federal, state and local government agencies. The Secretary Shall also maintain the Association’s Library – coordinate collection, circulation and collation of materials about sailing, boat design, building, cruising and racing.

D.   Treasurer – the Treasurer shall collect all moneys of BAMA, manage the BAMA bank account, pay all BAMA bills that have been approved by one or more BAMA officers, present financial statements to the Board, as may be requested, annually present financial statements to the members, and assist the Secretary in filing any association documents required by federal, state and local government agencies. The Treasurer shall have primary responsibility for managing the BAMA store.

E.    Race Chair – the Race Chair shall direct the activities of the Race Committee which shall develop race policies and the race schedule, and manage BAMA sponsored races, including appointing individual race personnel, notifying the proper authorities, assisting the Information Systems Coordinator in publicizing BAMA races, enrolling race participants and obtaining waivers, assisting the Treasurer in obtaining sufficient insurance coverage, assuring adequate Race Committee support for race events, collecting race tracking data, investigating and ruling on protests, arranging for awards, and keeping of records for all BAMA races. The Race Committee shall maintain a BAMA Race Database containing complete documentation of race results and race tracking data.

The Race Chair shall appoint a Double Handed Farallones (DHF) Race Manager and a special DHF Committee, including a PRO, for planning and managing the annual DHF Race.

The Race Chair shall conduct at least two open meetings per year for the purpose of taking input from, and having discussions with members concerning race planning and management. The Race Committee shall consist of two to three regular BAMA members nominated by the Race Chair and appointed by the Commodore.

F.    Ratings Chair – the Ratings Chair shall direct the activities of the Ratings Committee which shall develop ratings policies, assign PHRF ratings and/or other ratings as may be required for Member participation in Northern California races, issue ratings certificates to the owners of all multihull yachts residing in Northern California that apply to BAMA for Ratings Certification. The Ratings Committee shall also periodically review and analyze post race and other relevant data, to estimate appropriate performance based modifications to previously set handicap ratings.

The committee shall document the methodology used for calculating handicap ratings, and with the help and support of the Information Systems Coordinator, shall maintain detailed records of the calculations that support each rating issued in the BAMA Ratings Database, and shall make available on the BAMA web site, a summary description of the calculations supporting all current ratings.

The Ratings Chair shall conduct at least two open meetings per year for the purpose of taking input from, and having discussions with, members concerning ratings objectives, rating methodology, and the rating certification process. The Ratings Committee shall consist of regular BAMA members nominated by the Ratings Chair and appointed by the Commodore.

G.   Cruising Coordinator – the Cruising Coordinator shall organize, set the cruising calendar, and manage all BAMA cruises. The Cruising Coordinator shall maintain a cruising page on the BAMA Web Site for publicizing upcoming cruising events and providing reports on prior cruising events.  The Cruising Coordinator shall work with the Social/Training/Safety Coordinator to coordinate cruising events with any seminar, or on the water Social gatherings that would apply.  The Cruising Coordinator may from time to time appoint member committees to assist in planning and implementing special cruising events.

H.   Social/Training/Safety Coordinator (STS) – the STS Coordinator shall organize and manage all BAMA social events including member and BOD meetings, and a periodic multihull training, safety and guest speaker seminar program. The STS Coordinator shall hold occasional multihull cruising/racing safety training seminars and shall review plans for all BAMA on-the-water events and report any safety issues to the Commodore prior to the event. The STS Coordinator shall maintain a Social/Training/Safety page on the BAMA Web Site, with the help and support of the Information Systems Coordinator, for publicizing upcoming events, and providing reports on prior events, and informing members of safety issues and precautions. The STS Coordinator may from time to time appoint member committees to assist in planning and implementing special events.

I.        Information Systems Coordinator – the Information Systems Coordinator shall have overall responsibility for designing, maintaining and managing both the operation and content of the BAMA Web Site as the Association’s primary communications media among members and the public at large. The Information Systems Coordinator shall incorporate informational pages on the Web Site for each BAMA function or activity e.g. Social/Training, Racing, Ratings, Cruising, Membership, and the Board, which shall be periodically updated by the BAMA Officers responsible for each activity, under the guidance of the Information Systems Coordinator.

The Information Systems Coordinator shall provide hardware, software and technical support to the Race Committee and the Ratings Committee for developing and maintaining the BAMA Racing and Ratings Databases.

All of the aforementioned officers shall constitute the Board of Directors.

6.   BOARD OF DIRECTORS

The Board of Directors shall set the policies of the Association and direct the Commodore in the implementation of those policies. The Board of Directors shall meet quarterly at such time and place as may be specified by the Commodore or by a majority of board members. Special Board of Directors meetings may be called at the discretion of the Commodore to attend to time critical matters. A quorum shall consist of a simple majority of all board members. Each board member shall have one vote.

7.   ELECTION OF OFFICERS

A nominating committee consisting of one or more regular members, appointed by the Commodore, shall recommend nominees for all officer positions to the membership via email at least 10 days prior to the annual election. Additional nominations may be submitted to the Commodore via email by regular members no later than 5 days prior to the annual election.

An annual “change of watch” membership meeting of all regular and associated members shall be held during November or December at a date, time and place of the Commodore’s choice. The purpose of the meeting is to elect new officers and to attend to other matters as deemed appropriate by the Commodore. Officers shall be elected by a simple majority of regular members voting in the annual elections. Members may record their votes by either of the following means: by voice vote at the annual membership meeting, by U.S. mail or by email. Mail and email votes must be addressed to and received by the Secretary prior to the start of voting at the annual meeting.

The term of office for officers shall be one year, beginning January 1 following the annual election. If any officer resigns or is otherwise unable to perform his or her duties, the Board may elect, by majority vote, a replacement.

8.   LIABILITY

The officers and membership of BAMA shall not be responsible for any liability of any nature whatsoever for accident or injury to any person, boat or property participating in any BAMA activity.

9.   GRANTING AND REVOCATION OF MEMBERSHIPS

Membership in BAMA is at the discretion of the Board of Directors and may be denied or revoked at any time upon a majority vote by the Board.  Motions for the denial or revocation of membership for any candidate or current member may be submitted to the Commodore by any regular member at any time. The motion must clearly state the claimed basis for denial or revocation of membership. On receipt of any denial/revocation motion, the Commodore will immediately inform the candidate or member of the claims against him (or her) and of the opportunity to submit written counter arguments (within 5 days) against the motion. The Board will vote via email within 10 days of receipt of any motion for denial or revocation of membership.

10.   CHANGES TO THE CONSTITUTION AND BYLAWS

Changes to the Constitution and Bylaws shall be made by a two-thirds (2/3s) majority vote of the regular members who vote. The voting may be conducted at a general meeting and/or by U.S. Mail or by email 30 days after written notice to members. A mail-in vote will be called by the Secretary via email to the list of regular BAMA Members and, to be counted, all votes submitted by mail or email must be received by the Secretary within 72 hours following the time the vote is called. In the event that a Membership meeting is held, voice votes will be accepted at the Meetings and all mail and email votes must be received by the Secretary prior to the meeting.

11.   DISSOLUTION OF THE ASSOCIATION

The Association may be dissolved by a two-thirds (2/3s) majority vote of the regular members who vote. The voting may be conducted at a general meeting and/or by U.S. Mail or by email 30 days after written notice to members. A mail-in vote will be called by the Secretary via email to the list of regular BAMA Members and, to be counted, all votes submitted by mail or email must be received by the Secretary within 72 hours following the time the vote is called. In the event that a Membership meeting is held, voice votes will be accepted at the Meetings and all mail and email votes must be received by the Secretary prior to the meeting.